Whats new in AppTracker 4.0?

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We're hosting a webinar on the 19th Feb to go over these features in more detail. Register here

We're really excited to announce the release of AppTracker 4.0. There has been a huge amount of effort in developing the Migration Planning Toolkit to enable project managers to better plan and manage their migrations. With last year's focus on connecting to the outside world, we are now able to provide answers to questions such as "When can I migrate the Finance team?"

This work has lead to the final release of the AppTracker Application Prioritisation (AAP) report where the tool recommends which applications should be packaged in which order, allowing organisations to start the deployment phase of their migration earlier.  

In AppTracker 4.0 we've focused a lot more on communication with the users. The email templates have been greatly updated and its now possible to send ten custom emails to users during the migration process. This fits in with all the T-minus planning reporting were continuing to work on.

Also added to this release are Blueprint FiltersRequested by Who Report and as a much requested bonus; the ability to Save Data Mining Reports for future use.

AppTracker Application Prioritisation (AAP) 

Connections to Active Directory, Centrix, Systrack and Liquidware Labs as well as the ability to import geographical information from property services has allowed us to be able to answer questions such as "How many applications does the Finance department in Leeds use? Are those applications ready for deployment now? Will they be ready for migration in April?"

Because we're now able to provide a lot more context around our data we can drill down into our migrations and look at which users are ready from an application readiness perspective with:

  • User Application Readiness Report
  • Blueprint Application Readiness Report
  • Deployment Unit Application Readiness Report

The really exciting development is that the AAP report shows you which of your applications to package first, allowing you to start the deployment phase of your migration earlier.

 

Email Templates

During the lifecycle of a migration project, it is often necessary to communicate with the users and tell them exactly what is happening and what the next steps are. Whether it's a "Welcome to the project", "Five days to go", "Migration day" or "Satisfaction Survey" email, it's important to be able to use any of the information held in the AppTracker to get that message across. AppTracker now has the ability to send customisable emails (using templates) directly from the User Migration module. All you need to do is select the users, right-click and select which email template you want to send out. 

The HTML formatted email templates can be branded and designed in any way you chose. Information from any field in AppTracker, including which applications are used by each user can be added by simply including a simple formatted token. Emails can now also link back to questionnaires so further knowledge may be gathered throughout the migration process.

Blueprint Filters

As we delve further into the data available to AppTracker through imports, connections and manual updates we often come up against the challenge of finding what's common to two areas. For example we might want to see what applications or users are associated with a specific blueprint such as all the apps in the Leeds office or all the apps used by Finance.

What happens when we want to see applications that are common to both, i.e show me all the applications associated with the Leeds and the Finance blueprints. This is where we want to start drilling down into our blueprint data. Although this was possible in previous versions of AppTracker it was never very intuitive.

We are proud to announce the addition of the Blueprint Filters in both the User and Application modules

Clicking on the Filter By Blueprints filter bar will show the above options. It's now possible to select a number of blueprints representing different collections and show "All Apps that are common to the selected Blueprints" or "Show Apps that are in each of the selected Blueprints". Lets talk about the distinction, as this quite a confusing concept

Show all Apps that are common: For example if you selected one Department i.e. Finance and one Location i.e. Leeds you would see all of apps used by the Finance Department in Leeds.

Show Apps that are in each Blueprint: For example we could select the Marketing and the Sales blueprints to see which applications are used by both these departments.

Requested By Who Report

The Requested by Who Report has been a requirement of many of our customers. When collecting Application to User mapping data you might often find yourself in the position of asking "Just who uses these applications, where are they located and why do they use them". This report lets you quickly answer that question.

Select an application or number of applications and click on the Reports button. Select "Request by Who?"

This will give you a report like this:

It's pretty useful as it is, but if you want to drill down further, you can select to include blueprints. In the next example I select this option, re-run the report and then filter to just see Department blueprints. Be careful if you're producing a report on more than one app here as you will potentially be returning a huge amount of data.

Now we can either export that data to Excel, CSV etc or we can pivot right here in the grid by clicking on the Pivot button. This allows us to create a quick report on the number of people in each department actually use this application:

Saving Data Mining Reports

One of the main feature requests over the past few months has been the ability to save Data Mining Reports for future use. This is especially useful for reports that are used on a daily or weekly basis where a large number of fields are required.

Now when you open a Data Mining Report in either the Application, User Migration or Deployment Unit modules you will see the following addition to the options:

Once you have selected the fields you wish to report on, click the Save Report Button and you will get the following dialog:

Type in the report name and click Save Report. Now whenever you wish to re-run the report you can just click on the "Select Saved Report" button, chose the report you wish to run and then click "Run Report". If you wish to delete a saved report then just click on the "Select Saved Report" button and click the "X" next to the report you wish to remove.

This very simple addition should save some people a significant amount of time over the next few weeks.

That completes this blog post covering the new features in AppTracker 4.0. We're always interested in feedback so please feel free to post a comment or get in touch.